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How to Plan an Event on a Small Budget

Organise Your Venue Early

The venue of your event will be one of the most important costly items on your budget, so you should make it one of the first things which you take care of. Finding a suitable venue is hard enough, but when you are on a limited budget you will not want to have to deal with the extra booking fees that can come with booking a venue at the last minute. A good way to get cheap venues can be to book in the off-season as there will be less demand for the venue and you will be able to get it at a discounted price.

 

Food and Beverage Costs

When you are wanting to organise and event on a budget, you should certainly not worry about the catering being overly fancy. When working on a small budget, you will need to think outside the box slightly with how you choose to incorporate food into your event. Instead of going for the typical 3-course meals, think about going around with canapés for guests to eat instead. Then instead of having a bar full of drinks, just have a few selections of cocktails for guests to take their pick from.

 

Use low-cost Promotional Techniques

When it comes to promoting your event, you only want to assign a small amount of your budget. This means that you will need to find promotional techniques which do not cost you a lot of money. This can be done by either counting on word-of-mouth by hoping people will naturally talk about your event, or you can use promotional tools such as wristbands. These can be branded and can be used as an incentive to get more people to come to your event, which can be done by offering a free drink if they come to the event still wearing the wristband.

 

To Sum Up

If you happen to be dealing with a low budget for your event, you certainly shouldn’t worry! There are numerous ways you can still make the event memorable, you need to let your creative side flow and really make the most out of what you have available to you.

Why You Should Advertise With Lanyards at a Festival

The summer months are soon to back with us, and that means one of the best seasons is almost back – festival season! There are fewer events which people enjoy more than a nice sunny day out at a festival. There are a number of popular festivals which take place each year attracting tens of thousands of fans, and then there are also the smaller food & drink or music festivals which attract smaller numbers of people. These smaller festivals are a great opportunity for a business to promote their company – especially if they are relevant to the festival (e.g. a guitar shop at a music festival). With that in mind, take a look at points below for why advertising with lanyards at a festival can be beneficial to your business.

 

Reach a Wide Range of Audiences

 

The way your lanyard is used at the festival is up to you, it can either be given out to customers when they purchase one of your products, or you can sponsor the festival and have the organisers print your brand name/logo on the lanyard.

 

For most festivals, you would be forgiven for presuming that the majority of the attendees will be teenagers or people in their early 20’s. However, a lot of festivals attract a wide range of different people – meaning that your lanyards will receive a very high reach.

 

This can be a fantastic way to reach the people you want to, as well as being a way to gain a better insight into whether other consumers may be interested in your businesses offering.

 

Famous Fans

 

If you choose to utilise lanyards by putting your brand on the lanyards which are used as part of the festival, then you may get the advantage of famous people sporting the brand. Often, the famous people will be given VIP passes which they will wear around their neck with a lanyard. This is beneficial to your business because it is extremely likely that there will be pictures taken of the celebrities which will find its way into newspapers and social media websites – which is a lot of extra publicity for your business.

 

Keepsakes

 

Another great thing about festivals, whether they’re of the world-famous variety or the more local family friendly type, is that they are special events. There are lots of memories made, and people love to have a keepsake, with the best option often being the ticket or lanyard.

 

Any branded lanyards from the event are likely to be kept by lots of people, and the company names printed on lanyards used at a festival will likely be remembered fondly, simply by association with the event.

Tips on How to Hold a Raffle

Holding a raffle is a wonderful way to create an event which can generate lots of money. This can either be for a charity or for a company who is looking at doing some fundraising to raise money for their cause, nevertheless, it is a great choice for any kind of business. There can be some issues which are faced when holding a raffle event, as it is not usually the same as the typical event such as a birthday party or wedding reception, with that in mind, take a look at some of the points below to ensure you know how to effectively hold a raffle.

 

Getting the Prizes

The most important step to take when holding a raffle is that you have a good set of prizes available for the winners of the raffle. You want to make sure that these are prizes that people will want to win, otherwise you will struggle to get many people purchasing tickets.  When it comes to purchasing the prizes, this can either be done by getting sponsors to offer the prizes as a donation, or the other option can be to purchase the prizes yourself. However, when choosing the latter option, it is important that you don’t overspend and ensure that you will still be able to raise a profit for your cause.

 

Promotion

The next important step to take is promoting your raffle so that people are aware that it is happening. This can be done in a variety of ways – but of course – it is important that you do this in the most cost effective way possible. Therefore, wristbands can be a great tool for this, and you can even choose to get creative with how this is done. For instance, if you use Tyvek wristbands, you can say to customers that if they keep it on and wear it to the event they will get a free raffle ticket.

 

Organising the Venue

When holding the raffle, it is important that you pick an adequate venue for the event. If it is a fundraiser, this will probably be more of a business event. Therefore, you will want to make sure that it is at a formal venue that has seating arrangements. Whereas, a charity event could be more effective in an outdoor space which can hold a larger number of people and maybe have some other activities for people to partake in.

 

Best Type of Wristband for Your Event

There can be a whole host of reasons to for holding an event, and regardless of how big or small, there is always a large number of things you need to take care of. One of the key aspects are to ensure that the event is fully secure and organised, which can easily be taken care of by using wristbands. Whatever type of event you are holding, take a look at the suggestions below to see which type of wristband will be good for your event.

 

Child’s Birthday Party

 

When dealing with a lot of young children you will likely have an event which will involve a lot of fun and excitement. Therefore, when it comes to choosing wristbands for a child’s party, the best choice would be Tyvek wristbands. The durability, ease of use, and design they offer are all perfect when young children are involved, and can be extra beneficial for parties at waterparks as they are waterproof. They are completely secure once attached, meaning that the child will be unable to pull it off or risk their safety.

 

Proms

 

Proms are always wonderful events, but they often include a high number of guests, which can be difficult to manage. When it comes to choosing a type of wristband for a prom, the two best options are silicone and Tyvek – because they both offer a great design and can be quickly handed out to each guest. A good idea can be to use alternating colours for the teachers and students as this allows the organisers of the event to instantly differentiate between the two.

 

Festivals

 

Whether it is for a food, beer or music festival, fabric wristbands are a necessity when it comes to organising the event. This is because you can choose to brand them in whichever way you choose, they are perfect for festivals which run for multiple days and once applied they are completely secure until they are cut off with a knife or scissors. The reason festival wristbands are so popular is because they are wonderful for controlling entry into the event and allow organisers to separate adults and children, or VIP’s and guests with standard tickets.

 

Concerts

 

Generally, concerts are usually a one-day event which take place at a specialised music venue or nightclub. The ideal type of wristbands for this type of event would be a Tyvek wristband as they can easily be applied and will allow organisers to easily see who has paid to enter the event. As with some of the other events, organisers can choose to use different colours for VIP’s and people who are under the legal drinking age.

 

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